---
title: DATEV EO Comfort - AI Rule Suggestions
description: Get intelligent time entry suggestions based on your tracked activities, making time tracking with DATEV faster and easier while keeping you in full control of every booking.
---

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# DATEV EO Comfort - AI Rule Suggestions

## Get intelligent time entry suggestions based on your tracked activities, making time tracking with DATEV faster and easier while keeping you in full control of every booking.

**ℹ️ What to expect**

The feature is **inactive by default**. Memtime only suggests entries for review. Nothing is booked to DATEV automatically.

### Overview

Memtime can suggest DATEV time entries based on your automatically tracked computer activities, such as window titles, file names, and email subject lines.

Instead of manually searching for the correct client, order, suborder, and service, Memtime analyzes your activities and suggests matching time entries directly in Day View.

- You must enable the feature yourself.
- Every suggestion must be reviewed and confirmed by you.
- Only approved time entries are exported to DATEV.

### Privacy

- All matching happens locally on the user's device.
- Tracked activity never leaves the machine; only the finished and approved time entry is sent to DATEV via the normal export.

### How to enable AI rule suggestions

1\. Open the Memtime app and go to **Menu (☰) → Connected Apps → DATEV EO Comfort**.

***![](https://knowledgebase.memtime.com/hs-fs/hubfs/image-png-Oct-30-2026-11-12-58-8898-AM.png?width=670&height=109&name=image-png-Oct-30-2026-11-12-58-8898-AM.png)***

2\. Scroll to Automatic time entries and enable ***Suggest Time Entries from my tracked activities***.

***Suggest Time Entries from my tracked activities***

**![](https://knowledgebase.memtime.com/hs-fs/hubfs/image-png-Oct-30-2026-11-14-54-1291-AM.png?width=570&height=268&name=image-png-Oct-30-2026-11-14-54-1291-AM.png)**

After the setting is turned on and permissions are given, Memtime may show a notification such as "11 new automation rules were created from your DATEV data…".

This notification appears at most once per day.

![](https://knowledgebase.memtime.com/hs-fs/hubfs/05-rules-created-notification-png.png?width=649&height=178&name=05-rules-created-notification-png.png)

### Permissions

The first time you turn the setting on, Memtime shows a Requesting Permissions window.

This permissions window appears only once, and it requests these permissions:

- Read Captured Activities
- Read Item Rules
- Read & Write Item Rules

All three permissions start as **Denied**. You must change each one to **Granted** and then click **OK**.

If you click **OK** without changing the permissions, the feature stays enabled in the settings but will not do anything.

![](https://knowledgebase.memtime.com/hs-fs/hubfs/02b-permission-prompt-default-denied-full-window-png-1.png?width=670&height=433&name=02b-permission-prompt-default-denied-full-window-png-1.png)

Later changes can be made under **Menu (☰) → Preferences → Connected App Permissions:**

**![](https://knowledgebase.memtime.com/hs-fs/hubfs/image-png-Nov-11-2026-01-21-53-6177-PM.png?width=670&height=294&name=image-png-Nov-11-2026-01-21-53-6177-PM.png)**

Don't forget to change each one to "Granted" so that the feature can start working.

![](https://knowledgebase.memtime.com/hs-fs/hubfs/20-permissions-in-preferences-connected-app-permissions-png.png?width=670&height=246&name=20-permissions-in-preferences-connected-app-permissions-png.png)  
Settings

- **Delete unused rules after:**
  
  Determines how many days an automation rule can remain unused before it is automatically deleted. The default period is **30 days** and can be adjusted.
- **Re-evaluate rule priorities every:**
  
  Determines how frequently Memtime recalculates the priority of matching rules. **The default interval is 30 minutes** and can be adjusted.
  
  This setting applies to **everyone in the account**, not just your user.

If you disable the feature, all rules generated by it are removed.

### How it works

Memtime creates matching rules for a client using **either/or logic**, not both.

Rules are created for a client if:

- you have previously booked time for that client, **or**
- the client's number appears in your captured activities.

This means you should see suggestions when at least one of those conditions is true.

Matching works like this:

- The **client number** is the primary matching criterion.
- The **client name** is only an additional supporting signal.
- A client name by itself does **not** trigger a suggestion.

Memtime can also create additional rules for orders based on the **order name and year**. This applies both to clients you have booked before and to clients that only appeared in your captured activities.

### How suggestions appear

When Memtime detects a match, a suggestion card appears in Day View, marked with a lightbulb icon.

Each suggestion includes an explanation of why it was generated. For example:

> Matched "50043" in what you were working on.

Memtime only fills in fields when the information can be determined with certainty. It does not guess.

![](https://knowledgebase.memtime.com/hs-fs/hubfs/undefined-Nov-09-2026-02-46-03-4313-PM.png?width=670&height=395&name=undefined-Nov-09-2026-02-46-03-4313-PM.png)

### Scenario 1: Exactly one open order with one open suborder

If the client has exactly one open order containing exactly one open suborder, Memtime automatically fills in:

- Client
- Order
- Suborder
- Main service

The suggestion first appears as a translucent time entry, showing that it is only a suggestion. 

![](https://knowledgebase.memtime.com/hs-fs/hubfs/08-scenario1-fully-prefilled-card-png-2.png?width=658&height=319&name=08-scenario1-fully-prefilled-card-png-2.png)

When you hover over it, you can accept it with one click.

![](https://knowledgebase.memtime.com/hs-fs/hubfs/09-scenario1-fully-prefilled-card-hover-accept-png-1.png?width=661&height=320&name=09-scenario1-fully-prefilled-card-hover-accept-png-1.png)

### Scenario 2: One known order with multiple open suborders

If the order is known but it has several open suborders, only the **client** is pre-filled.

The card tells you to choose an order to complete the entry, and there is no **Accept** button yet.

![](https://knowledgebase.memtime.com/hs-fs/hubfs/11-scenario2-one-order-two-suborders-card-png-2.png?width=670&height=277&name=11-scenario2-one-order-two-suborders-card-png-2.png)

The client is pre-filled.

Open the suggestion by clicking on the pen icon, select the suborder, and the main service is filled in automatically.

![](https://knowledgebase.memtime.com/hs-fs/hubfs/12-scenario2-one-order-two-suborders-card-hover-no-accept-png-1.png?width=660&height=273&name=12-scenario2-one-order-two-suborders-card-hover-no-accept-png-1.png)

### ![](https://knowledgebase.memtime.com/hs-fs/hubfs/13-scenario2-edit-pick-suborder-png-1.png?width=653&height=385&name=13-scenario2-edit-pick-suborder-png-1.png)

### Scenario 3: Multiple open orders

If the client has several open orders, you need to choose the correct order before you can complete the suggestion.

The **Accept** button stays hidden until all required fields are completed.

![](https://knowledgebase.memtime.com/hs-fs/hubfs/14-scenario3-choose-an-order-card-png.png?width=656&height=318&name=14-scenario3-choose-an-order-card-png.png)

Open the suggestion by clicking on the pen icon,  and fill out the missing fields.

![](https://knowledgebase.memtime.com/hs-fs/hubfs/15-scenario3-choose-an-order-card-hover-no-accept-png.png?width=660&height=320&name=15-scenario3-choose-an-order-card-hover-no-accept-png.png)  
![](https://knowledgebase.memtime.com/hs-fs/hubfs/16-scenario3-edit-choose-order-png.png?width=646&height=381&name=16-scenario3-edit-choose-order-png.png)

**ℹ️** You can always review and edit any pre-filled field before accepting a suggestion.

### Where automatic rules are saved

All automatically generated rules are saved under ***Preferences → Time Entries → Time Entry Suggestion Rules***.

![](https://knowledgebase.memtime.com/hs-fs/hubfs/19-generated-rules-in-preferences-time-entries-png.png?width=670&height=395&name=19-generated-rules-in-preferences-time-entries-png.png)

But you can quickly access these rules also from the Time Tracking section and its Time Entry column when you click on the ***Time Entry Automation*** button:

![](https://knowledgebase.memtime.com/hs-fs/hubfs/image-png-Nov-09-2026-03-17-06-2520-PM.png?width=670&height=364&name=image-png-Nov-09-2026-03-17-06-2520-PM.png)

An automatic rule that you edit becomes a rule that won't be edited further; Memtime no longer changes it on its own.

Rules that you keep ignoring lose priority, while completely unused rules expire.

Declined suggestions don't come back for 7 days.

### User Control and Rule Management

The feature is designed to assist you with time tracking while keeping you in control of every booking.

- **No automatic bookings:** Memtime only suggests entries. Nothing is sent to DATEV without your confirmation.
- **Declined suggestions:** If you decline a suggestion, it will not be shown again for the next 7 days.
- **Editable rules:** All automatically generated rules are visible in your rule list and can be edited or deleted.
- **Manually edited rules:** Once you manually edit a generated rule, Memtime treats it as your own rule and no longer changes it automatically.
- **Rule prioritization:** Rules that you repeatedly ignore gradually lose priority.
- **Automatic cleanup:** Unused rules expire based on your configured retention period.

### Support

Need help with the article or have any questions? Reach out to us anytime at:

🔗 [support@memtime.com](mailto:support@memtime.com)

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